Canada has constructed the following frequently asked questions relating to
high performance and national team programs after a survey was conducted by the
athlete representatives. The survey was
administered to carded athletes and their coaches in order to gather
information, identify communication gaps and with the intention and commitment
from Athletics Canada to address these areas.
The FAQ below addresses the identified areas, if you have a question you
would like answered please send it to email@example.com.
Athletics Canada will attempt to answer as many recurring questions as
Q - What is Own the Podium (OTP)?
- As of February 2010, OTP was governed by a Steering Committee comprised of
members (national funding partners) from Sport Canada, the Vancouver 2010
Organizing Committee for the Olympic and Paralympic Winter Games, the Canadian
Olympic Committee, and the Canadian Paralympic Committee. The staff at
OTP is responsible for assessing the performance potential of Canadian high
performance sports (both individual and team), for determining Canadian podium
targets for the Olympic and Paralympic Games, and for making recommendations
for the allocation of excellence dollars provided by the national funding
parties. OTP is doing operating as such in an independent fashion and has
authority to take professional decisions based on a top down approach which
targets specific sports.
priority areas for OTP enhanced excellence funding are coaching/technical
leadership, training/competition, sports science/medicine support, capacity to
manage an effective high performance program and research and innovation.
in partnership with the Funding Parties (The Canadian Olympic Committee (COC),
the Canadian Paralympic Committee (CPC) and Sport Canada), the National Sport
Organizations (NSOs) such as Athletics Canada and the Canadian Sport Centres
(CSCs) in order to implement its recommendations.
Q - How is OTP funding determined?
- By a top down approach. OTP first starts with the Priority 1 sports (such as rowing, diving and canoe-kayak) then go to Priority 2 sports (this is where we are - Athletics along with Swimming, etc.), and finally Priority 3&4 sports
recommended by OTP is intended to supplement or enrich the existing core HP
program in order to increase the potential for podium results – accordingly,
recipient organizations (such as AC) are expected to maintain their
historically committed allocation of other HP resources to support the program
(both Sport Canada Core Support and NSO Discretionary).
funding, based on the outcome of the End of Quadrennial Review, is indicative
for two (2) years for sports in OTP Category 3; and for four (4) years for
sports in OTP Categories 1 and 2 (such as Athletics)
for full time National Team Coaching and High Performance Director positions
will generally be indicative for four (4) years.
all cases, recommendations for ongoing funding support are dependent on the
sport meeting its annual performance targets as laid out by the NSO (such as
Q - How do funding streams and
revenues dictate how selection criteria and carding standards/criteria are
A - The
key concept here is alignment. The carding system, as with everything
else, needs to be aligned with AC Strategic Plan components – especially the
High Performance Plan. Both Sport Canada and OTP expect the NSO to ensure
alignment of their programs.
Q - Is AC handcuffed to certain
A – No, AC
must however work in an aligned fashion. Systems and related selection
criteria to be put in place for international competitions and especially
the major ones - such as the Olympic Games and the (Senior) World Championships
– must be designed in such a way that it would ensure podium and World Top 8
results as per AC High Performance Plan. It must therefore ensure to
create / put in place the very best professional environment and
professional support personal for the selected athletes - no compromise must be
made on the quality of these elements. In designing its major
international competitions projects and related criteria, AC must also take
into account the logistical framework in which it would need to operate
including the accreditation quotas, etc.
Q - If selection criteria are
determined by OTP funding, why doesn’t AC have more options for self-funded
A - Selection
criteria are NOT determined by OTP funding.
approaches each National Team project under the framework of its Strategic Plan
(SP) approved by its constituency. AC staff is responsible to put
together criteria that would ensure fit with the SP. In general (for all
teams – including developmental teams, off track programs, etc.) the criteria
must be designed to ensure genuine competitiveness once at the targeted
the track & field international competition projects are completely self
funded as AC always provides a certain level of financial support from its own
discretionary funds. For major projects
such as the Olympic / Paralympic Games, (Senior) World Championships,
Commonwealth and Pan Am Games; self funding is inexistent.
Q - How much does it cost to be on a national team?
A - Team
fees and funding levels are outlined in each selection criteria document. Team fees include all travel
(domestic and international), accommodations, meals, visas (if applicable),
uniform and staffing costs. Team fees can range from $1,000.00 to
$3,000.00 and are dependent upon the location of the event, team size, etc.
The team fee payment schedule will be posted on the event page as
soon as it is available. Payment can be made by credit card (by phone/email),
cash, money order or cheque.
consider bringing personal spending money while travelling.
Q - What is the role of the National
Event Group Coaches?
A - In
Athletics Canada’s High Performance mandate, the National Event Group coaches
(NEGC) provide information, support, service and leadership in the development
of their respective event groups. Their responsibilities include identifying
high performance talent and providing athletes and their coaches with
information regarding such programs as Athletics Canada’s training centres,
relocation or affiliation with centers, the Athlete Assistance Program (carding),
National Teams competitions and camps among others. EG Coaches are also
available to work with provincial branches in the delivery of event specific
clinics where they will work with identified high performance athletes and
Q - Is it the National Event Group
Coaches role to contact me and my coach to review and discuss my training plan
(initial season and mid-season reviews) or do we need to seek them out?
A - For
carded athletes the event group coach will minimally contact you and your
personal coach twice a year; in the fall, and should you meet the carding
criteria, in May for a mid-season program review. You are able to contact them
at any time and will get a response usually in a day or two.
Q - Who are the athlete reps and how
are they established?
A - Kevin
Sullivan and Hilary Stellingwerff are your current athlete
representatives. Athlete reps are elected to two-year terms by carded
athletes and national team members; they represent all Athletics Canada member
athletes by sitting on the Board of Directors and as members of the National
Q - What is the athlete council?
A - The athlete
council is an advisory committee chaired by the two athlete
representatives. The council is designed to have one athlete from each of
the 8 event groups (distance, middle distance, sprints, throws, jumps, combined-events,
wheelchair, and ambulatory) to provide a forum in which National Team athletes
may identify issues, recommend solutions, and generally express their needs and
concerns to the Association. From these discussions the athlete reps can
relay the ideas and concerns of the athletes to the necessary Athletic Canada
committees as well as the Board of Directors.
Current athlete council
Distance (co-chairs) > Kevin Sullivan and Hilary Stellingwerff
Distance > Tara Quinn-Smith
Sprints > Perdita Felicien
Throws > Jennifer Joyce
Jumps > Vacant
Combined events > Vacant
Ambulatory > Jason Dunkerley
Wheelchair > Vacant
Q - How do I contact the athlete
A - The
best way to contact your athlete reps is via e-mail:
Q - How do I get selected to a national team?
A - Carefully read the Selection Criteria posted. The criteria will
outline all of the required standards and eligibility regulations that you must
meet in order to be considered for selection to a national team.
also submit the athlete declaration form by the prescribed deadline; failure to
submit this form in its entirety can result in non-selection. Once selected to a team, you will be
contacted by a member of the National Team Department with further information.
Q - Who makes decisions about national
A - The
first draft of the National Team criteria is prepared by the Director of
National Team Programs (Scott MacDonald) in close consultation with the Head
Coach (Alex Gardiner), Chief High Performance Director
(CHPO - Martin Goulet) and National Event Group coaches. A
more advanced draft is then communicated to the National Team Committee which
then offers feedback and ultimately approves the final version of the criteria
itself. On the Olympic program side, the National Team Committee is chaired by
Martin Goulet, and includes Alex Gardiner, Scott MacDonald, Les Gramantik,
and the 2 athletes’ representatives (currently Kevin Sullivan and Hilary
Q - Who do I contact if I want to
appeal a decision about team selection or carding?
A - Appeal
information and process is outlined in all criteria. Athletics Canada’s Policies, Rules and Bylaws
– Section II – Rule 140 outlines everything you need to know about the appeals’
process. While anyone can contact the Director of National Team Programs (Scott MacDonald)
for information, an official appeal must be submitted to the Chief Executive Officer
Q - Which forms do I need to fill out if I’m on a
A - All national team members must complete the Personal Information Form,
Medical Information Form, Uniform Sizing Form and acknowledge the Member
Conduct Policy. If you are under 18, you’ll need parental and/or guardian
and medical written permission to participate on a national team (Minor
Travel Authorization Form and Physician`s Note). Visit the National Team Resources Page for more information. All forms can be
submitted online or by fax to 613-260-0341.
Q - Who books my plane ticket?
A - For most international events, Athletics Canada will book both your
domestic flights and your international flights. Athletes should not book
their own tickets as the cost of your ticket is included in your team
fee. Details about travel plans are included in the selection criteria document.
must travel as per the outlined travel dates in the selection criteria.
Special permission from Athletics Canada and the team’s head coach must be
requested in writing by the athlete if he/she wants to travel outside of the
designated team travel dates. Don’t forget to put your departure and arrival
city or airport closest to you on your declaration form.
travelling with equipment (e.g. pole vault poles or throwing implements) are
asked to make their own arrangements to ensure that their equipment arrives at
the event site on-time. Typically throwers are able to check their
implements in their luggage. Athletics Canada will assist with the
shipment of vaulting poles where needed but cannot make any guarantees in terms
of arrival times. If athletes are unable to check their vaulting poles on
their flights, AC will pay up to $250.00 per person to assist with the shipping
Q - Do I need a valid passport? When
are visas required and how do I get one?
A - Yes,
you must possess a valid passport; please make sure that it does not expire
before 6 months after your return from travelling.
required to enter some countries. Athletics Canada will obtain the visa
for you if one is necessary, however we will need your passport, a photo and a
completed visa application form. Exact details will be communicated to
you and will be posted on the website.
Q - Do I need to buy travel insurance
or am I covered through Athletics Canada?
A - Athletics
Canada has an excess medical insurance policy through AllSport
Insurance for all participating. This means that if you do have to get
medical treatment while out of the country you will have to submit your
receipts to your personal insurance and/or your provincial insurance
first. If neither of those cover your costs, then you can put in a claim
through AllSport. Your team manager will have exact details in case you
need to follow this process.
self-funded teams, Athletics Canada will purchase cancellation insurance for
your plane ticket. This covers the cost of the flight if you are injured
prior to departure. If tickets are purchased without cancellation
insurance due to the short timeframe between selection and departure and an
athlete cannot attend the event he/she will be required to pay for that ticket.
Q - Who books my hotel room? Will I
have a roommate? Can my coach, family, friends stay with me?
A - Usually
the event organizers will book accommodations for the team. Rooms are based
on double-occupancy and rooming lists will be created in advance by the team
manager. Non team-members are not allowed to stay in the meet hotel,
however in most cases, additional hotels will be recommended. Personal
coaches are also not allowed to stay with the athletes (for more information on
personal coaches attending events, please visit the Staffing page).
Q - How do I become a staff member
(coach, manager, medical) on a national team?
A - National
team staff applications are posted on the staffing page in the fall of every
year and are typically due by early December. Staffing decisions are made
by the National Team Committee and Medical Committee.
Q - I’ve been selected as a staff member
on a national team – where do I find more information about my
A - Each staff member will be contacted by the head office upon selection and
prior to the event with further details about his/her responsibilities,
obligations as well as travel dates, etc. We encourage all staff members
to thoroughly read the National Team Staff
all documents that are forwarded by the national office.