Programs

2019-2022 Canadian Championships Hosting Opportunities

Athletics Canada is currently searching for host communities for the 2019 – 2022 Canadian Championship events (full list of events below).

Athletics Canada oversees all aspects of planning and execution of Canadian Championship Series events and will, by written agreement, delegate aspects of the execution of the event to a Host Organizing Committee (HOC). 

Athletics Canada is now inviting interested parties to submit a letter of intent to host a championship event. Letters of intent must include the following information:

  • Championship event to be hosted / years
  • Name and location of facility / event
  • Name[s] and position[s] of key event organizer[s] including proposed Meet Director
  • Commitment in principle to work with AC and its corporate and funding partners in hosting and presenting all aspects of the event
  • Summary of previous hosting experience
  • Provincial branch endorsement
  • Host facility endorsement
  • Corresponding application fee $500 per event (track events) $250 per event (roads & cross country)

Bid Timelines:

  1. Circulation of Bid Opportunities – August 2, 2016
  2. Letter of Intent due to Athletics Canada – September 30, 2016
  3. Circulation of Bid Documents – October 3, 2016
  4. Proposal to Host due to Athletics Canada – March 31st, 2017
  5. Athletics Canada Review – April, 2017
  6. Decisions and notifications – July 6-14, 2017
  7. Host Announcement – July 16, 2017

Inquiries regarding this bid opportunity and letters of intent may be directed to: hosting@athletics.ca

Canadian Track and Field Championships (U20/Open/Para)

About the event

Athletics Canada’s (AC) Canadian Track and Field Championships is four action-packed days of intense competition for the nation’s best under-20, Open, and Paralympic athletes.

History of host cities

2015/16 – Edmonton, AB (U20, Open, Paralympic)
2013/14 – Moncton, NB (Open, Paralympics)
2011/12 – Calgary, AB (Open, Paralympics)
2009/10 – Toronto, ON (Open, Paralympics)
2007/08 – Windsor, ON (Open, Paralympics)
2006 – Ottawa, ON (Open)
2005 – Winnipeg, MB (Open)

Host Organizing Committee (HOC) requirements

The following general requirements are considered as necessary for the successful hosting of the event:

  1. Minimum seating for 3500
  2. Minimum IAAF Class III facility, recommend Class II
  3. Facility must have high definition videoboard, or plans to bring in high definition videoboard
  4. Warm-up track / facilities adjacent to the competition stadium
  5. Appropriate facilities for CCES (doping control) and medical staff
  6. Appropriate facilities for technical meetings and other meetings as necessary
  7. Hotel beds for approximately 2000 plus people
  8. Transportation shuttle / service from main meet hotel(s) to competition stadium
  9. All facilities and transportation must be wheelchair accessible
  10. Dedicated internet connections for Live Webcast, Live Results and attending working media
  11. Dedicated on-site space for Live Webcast production unit and camera platforms (existing or temporary structure)
  12. Dedicated space for Athletics Canada merchandise and event apparel pop up shop (existing or temporary structure)
  13. Organization of Athletics Canada Annual Awards Gala

Summary of Communications / Marketing guidelines

  1. All event information will be housed on a Championship page on Athletics Canada’s website
  1. Athletics Canada will lead and create all marketing and branding assets, including event logo, promotional materials and event signage
  2. Athletics Canada will disseminate event information on social media through existing social media channels (Twitter, Instragram, Facebook and Snapchat), the HOC shall not create separate and distinct communication channels.

Summary of financial obligations / benefits

Athletics Canada is responsible for overall approval and management of the event budget, with input from the HOC.

AC will provide grants to the HOC based on meeting specific criteria. The following criteria outlines the HOC grants:

  1. $15,000 following the submission and approval of the HOC Critical Path, HOC Organizational Chart (with outlined roles & responsibilities), Event Promotional Plan (including school outreach through Hershey’s Run Jump Throw Wheel), and Local Sponsorship Plan.
  2. $3,000 for the successful recruitment of all necessary volunteers required to host the Championship.
  3. $3,000 for the successful organization and execution of the Hall of Fame and Awards Banquet.
  4. $4,000 upon completion of the post-event report.
  5. The HOC retains one hundred percent of the value of local sponsorship. Local sponsorship cannot conflict with any of Athletics Canada’s national partners. All local partnerships must be approved in advance by AC.
  6. The HOC retains fifty percent of total gate receipts, and fifty percent of ticket sales to the Awards Gala.
  7. The HOC must secure, in advance, a minimum of $100,000 per year in funding for the event through corporate, municipal, provincial, tourism or accommodation incentives.

The information on this factsheet is subject to change.  Final details will be included in the Bid Package.  The fact sheet is intended to provide potential organizers with general guidelines on the requirements on organizing the event.  A successful host city candidate is required to sign a Memorandum of Understanding which is a legally binding document.

Hershey Canadian Indoor Championship (U18/U20)

About the event

Athletics Canada’s (AC) Hershey Canadian Indoor Track and Field Championship is three action-packed days of intense competition for the nation’s best under-18 and under-20 athletes, as well as a showcase for some of Canada’s best national team athletes against top caliber international talent.

The Championship, held annually in February, and may serve as the selection trials for national teams.

History of host cities

2016 – Montreal, QC

2015 – Montreal, QC

2014 – Montreal, QC

Host Organization Committee (HOC) requirements

The following general requirements are considered as necessary for the successful hosting of the event:

  1. Minimum 1500 seat facility
  1. Minimum 4 lane oval, and 6 lane straight stretch
  2. Appropriate warm-up area adjacent or near the track
  3. Appropriate facilities for CCES (doping control) and medical staff
  4. Appropriate facilities for technical meetings and other meetings as necessary
  5. Hotel beds for approximately 800 plus people
  6. Transportation shuttle / service from main meet hotel(s) to competition stadium
  7. Dedicated Internet connections for Live Streaming, Live Results, and attending working media
  8. Dedicated on-site space for webcast production unit and camera platforms (existing or temporary structure)
  9. Dedicated space for Athletics Canada merchandise and event apparel pop up shop (existing or temporary structure)

Summary of Communications / Marketing guidelines

  1. All event information will be housed on a Championship page on Athletics Canada’s website
  2. Athletics Canada will lead and create all marketing and branding assets, including event logo, promotional materials and event signage
  3. Athletics Canada will disseminate event information on social media through existing social media channels (Twitter, Instagram, Facebook and Snapchat).

Summary of financial obligations / benefits

Athletics Canada is responsible for overall approval and management of the event budget, with input from the HOC. 

AC will provide grants to the HOC based on meeting specific criteria.  The following outlines the HOC grants:

  1. $10,000 following the submission and approval of HOC Critical Path, HOC Organizational Chart (with outlined roles & responsibilities), Event Promotional Plan (including school outreach through Hershey’s Run Jump Throw Wheel), and Local Sponsorship Plan.
  2. $3,000 for the successful recruitment of all the necessary volunteers required to host the Championship.
  3. $2,000 upon completion of post-event report.
  4. The HOC retains one hundred percent of the value of local sponsorship. Local sponsorship cannot conflict with any of Athletics Canada’s national partners. All local partnerships must be approved in advance by AC.
  5. The HOC retains fifty percent of total gate receipts
  6. The HOC must secure a minimum of $50,000 per year in funding for the event through corporate, municipal, provincial, tourism or accommodation incentives.

The information on this factsheet is subject to change.  Final details will be included in the Bid Package.  This fact sheet is intended to provide future organizers with general guidelines on the requirements on organizing the event.  A successful host city candidate is required to sign a Memorandum of Understanding which is a legally binding document.

5km - Road

About the event

The Canadian 5km Championship is one of Athletics Canada’s four road racing championships for this nation’s best road racers. 

The championship is typically held annually in the fall.  Depending on the International calendar, it may also be used as a selection trials for Canadian national teams.

History of host cities

2016 – Toronto, ON

2015 – Toronto, ON                         

Host requirements

The following general requirements are considered necessary for the successful hosting of the event:

  1. Established road race with mass participation that is sanctioned by the provincial branch with an Athletics Canada certified course
  2. Course suitable for wheelchair racers
  3. Facilities for CCES (doping control) & medical staff
  4. Facilities for technical meeting & other meetings as necessary
  5. Necessary transportation from meet hotel(s) to start/finish line
  6. Internet connections for Live Results, Live Streaming, and attending media
  7. Provide embeddable live stream of event for webcast on AthleticsCanada.tv
  8. Provide an opportunity for all participants to donate to the Athletics Canada Foundation
  9. Participation in Athletics Canada’s Road Race Supporter Program is a requirement to host a national championship

Summary of financial obligations

The Host Organizing Committee (HOC) is responsible for overall management of the event budget.  The following outlines the main HOC financial obligations:

  1. Organization and staging of competition including local transportation, accreditation, security, promotions, facilities, competition officials, hospitality, volunteers
  2. Recommended minimum of $10,000.00 in athlete support to Canadian athletes (prize money, travel allowance, accommodation support or other incentives)
  3. Provide a rights fee of $5,000.00 to Athletics Canada

The information on this factsheet is subject to change.  Final details will be included in the Bid Package.  This fact sheet is intended to provide future organizers with general guidelines on the requirements on organizing the event.  A successful host city candidate is required to sign a Memorandum of Understanding which is a legally binding document.

10km - Road

About the event

The Canadian 10km Championship is one of Athletics Canada’s four road racing championships for this nation’s best road racers. 

The championship is held annually in the spring.  Depending on the International calendar, it may also be used as a selection trials for Canadian national teams.

History of host cities

2016 –    Ottawa, ON                            2010 –    Toronto, ON                          2004 –    Ottawa, ON

2015 –    Ottawa, ON                            2009 –    Toronto, ON                          2003 –    Fredericton, NB

2014 –    Toronto, ON                          2008 –    Ottawa, ON                            2002 –    London, ON

2013 –    Toronto, ON                          2007 –    Ottawa, ON                            2001 –    London, ON

2012 –    Toronto, ON                          2006 –    Ottawa, ON                            2000 –    Montreal, QC

2011 –    Toronto, ON                          2005 –    Winnipeg, MB                      1999 –    Montreal, QC

Host requirements

The following general requirements are considered necessary for the successful hosting of the event:

  1. Established road race with mass participation that is sanctioned by the provincial branch with an Athletics Canada certified course 
  2. Course suitable for wheelchair racers
  3. Facilities for CCES (doping control) & medical staff
  4. Facilities for technical meeting & other meetings as necessary
  5. Necessary transportation from meet hotel(s) to start/finish line
  6. Provide embeddable live stream of event for webcast on AthleticsCanada.tv
  7. Internet connections for Live Results, Live Streaming, and attending media
  8. Provide an opportunity for all participants to donate to the Athletics Canada Foundation
  9. Participation in Athletics Canada’s Road Race Supporter Program is a requirement to host a national championship

Summary of financial obligations

The Host Organizing Committee (HOC) is responsible for overall management of the event budget.  The following outlines the main HOC financial obligations:

  1. Organization and staging of competition including local transportation, accreditation, security, promotions, facilities, competition officials, hospitality, volunteers
  2. Recommended minimum of $15,000.00 in athlete support to Canadian athletes (prize money, travel allowance, accommodation support or other incentives)
  3. Provide a rights fee of $7,500.00 to Athletics Canada

The information on this factsheet is subject to change.  Final details will be included in the Bid Package.  This fact sheet is intended to provide future organizers with general guidelines on the requirements on organizing the event.  A successful host city candidate is required to sign a Memorandum of Understanding which is a legally binding document.

Half Marathon - Road

About the event

The Canadian Half Marathon Championship is one of Athletics Canada’s four road racing championships for this nation’s best road racers. 

The championship is held annually, usually in the spring.  In most instances the championship serves as the Canadian selection trials for the IAAF World Half Marathon Championships.

History of host cities

2016 –    Calgary, AB                             2012 –    Montreal, QC                        2008 –    Montreal, QC                       

2015 –    Calgary, AB                             2011 –    Montreal, QC                        2007 –    N/A         

2014 –    Montreal, QC                        2010 –    Montreal, QC                        2006 –    Edmonton, AB   

2013 –    Montreal, QC                        2009 –    Montreal, QC                        2005 –    Edmonton, AB                                             

Host requirements

The following general requirements are considered as necessary for the successful hosting of the event:

  1. Established road race with mass participation that is sanctioned by the provincial branch with an Athletics Canada certified course
  2. Facilities for CCES (doping control) & medical staff
  3. Facilities for technical meetings & other meetings as necessary
  4. Necessary transportation from meet hotel(s) to start/finish line
  5. Provide embeddable live stream of event for webcast on AthleticsCanada.tv
  6. Internet connections for Live Results, Live Streaming, and attending media
  7. Provide an opportunity for all participants to donate to the Athletics Canada Foundation
  8. Participation in Athletics Canada’s Road Race Supporter Program is a requirement to host a national championship

Summary of financial obligations

The Host Organizing Committee (HOC) is responsible for overall management of the event budget.  The following outlines the main HOC financial obligations:

  1. Organization and staging of competition including local transportation, accreditation, security, promotions, facilities, competition officials, hospitality, volunteers
  2. Recommended minimum of $20,000.00 in athlete support to Canadian athletes (prize money, travel allowance, accommodation support or other incentives)
  3. Provide a rights fee of $10,000.00 to Athletics Canada

The information on this factsheet is subject to change.  Final details will be included in the Bid Package.  This fact sheet is intended to provide future organizers with general guidelines on the requirements on organizing the event.  A successful host city candidate is required to sign a Memorandum of Understanding which is a legally binding document.

Marathon - Road

About the event

The Canadian Marathon Championship is one of Athletics Canada’s four road racing championships for this nation’s best road racers. 

The championship is held annually, usually in the fall.  Depending on the International calendar, the championship can be used as part of the selection criteria for Canadian national teams, including the World Championships and Olympic/Paralympic Games.

History of host cities

2016 –    Toronto, ON                          2010 –    Ottawa, ON                            2004 –    Ottawa, ON

2015 –    Toronto, ON                          2009 –    Ottawa, ON                            2003 –    Ottawa, ON

2014 –    Ottawa, ON                            2008 –    Ottawa, ON                            2002 –    Ottawa, ON

2013 –    Ottawa, ON                            2007 –    Ottawa, ON                            2001 –    Ottawa, ON

2012 –    Ottawa, ON                            2006 –    Ottawa, ON                            2000 –    Ottawa, ON

2011 –    Ottawa, ON                            2005 –    Ottawa, ON                                                                                       

Host requirements

The following general requirements are considered as necessary for the successful hosting of the event:

  1. Established road race with mass participation that is sanctioned by the provincial branch with an Athletics Canada certified course
  2. Ensure the course is suitable for wheelchair racers
  3. Facilities for CCES (doping control) & medical staff
  4. Facilities for technical meetings & other meetings as necessary
  5. Necessary transportation from meet hotel(s) to start/finish line
  6. Internet connections for Live Results, Live Streaming, and attending media
  7. Provide embeddable live stream of event for webcast on AthleticsCanada.tv
  8. Provide an opportunity for all participants to donate to the Athletics Canada Foundation
  9. Participation in Athletics Canada’s Road Race Supporter Program is a requirement to host a national championship

Summary of financial obligations

The Host Organizing Committee (HOC) is responsible for overall management of the event budget.  The following outlines the main HOC financial obligations:

  1. Organization and staging of competition including local transportation, accreditation, security, promotions, facilities, competition officials, hospitality, volunteers
  2. Recommended minimum of $30,000.00 in athlete support to Canadian athletes (prize money, travel allowance, accommodation support or other incentives)
  3. Provide a rights fee of $15,000.00 to Athletics Canada

The information on this factsheet is subject to change.  Final details will be included in the Bid Package.  This fact sheet is intended to provide future organizers with general guidelines on the requirements on organizing the event.  A successful host city candidate is required to sign a Memorandum of Understanding which is a legally binding document.

Cross Country

About the event

Athletics Canada’s Canadian Cross Country Championship (U18/U20/Open) is one action-packed day of intense competition for the nation’s best runners.

The championship is held annually, the last Saturday in November, and serves as the selection trials for Canadian national teams that compete at events such as the Pan American Cross Country Cup and IAAF World Cross Country Championships.

History of host cities

2016 –    Kingston, ON                         2010 –    Guelph, ON                                              2004 –    Toronto, ON

2015 –    Kingston, ON                         2009 –    Guelph, ON                                              2003 –    Toronto, ON

2014 –    Vancouver, BC                      2008 –    Guelph, ON                                              2002 –    Moncton, NB

2013 –    Vancouver, BC                      2007 –    Guelph, ON                                              2001 –    Moncton, NB

2012 –    Vancouver, BC                      2006 –    Vancouver, BC                                        2000 –    Etobicoke, ON   

2011 –    Vancouver, BC                      2005 –    Vancouver, BC                                        1999 –    Etobicoke, ON

Championship Races

The championship consists of various events throughout the day.  The list below outlines the events that take place:

  1. Senior Men – 10km
  2. Senior Women – 8 km
  3. U20 Men – 8km
  4. U20 Women – 5km
  5. U18 Men – 6km
  6. U18 Women – 4km
  7. Masters Men/Women – 8km (*same race)

The Host Organizing Committee (HOC) is permitted to host other races as part of the championship; example Community/Open race (5km) and/or a children’s race (1km)

Host requirements

The following general requirements are considered as necessary for the successful hosting of the event:

  1. Open or woodland area, covered for the most part if not completely by grass
  2. Loop course must be designed, with the loop measuring 2000m (+/- 100m). If necessary, a small loop of 1000m (+/-100m) can be added in order to adjust the distances
  3. A venue to provide athletes and teams with a dry and warm area to assemble and rest on the course or very close to it
  4. Appropriate facilities for CCES (doping control) and medical staff
  5. Appropriate facilities for technical meetings and other meetings as necessary
  6. Appropriate facility for award presentations
  7. Hotel beds for approximately 700 plus people
  8. Transportation shuttle / service from main meet hotel(s) to race site
  9. Dedicated internet connections for Live Streaming, Live Results, and working attending media
  10. Dedicated on-site space for webcast production unit and camera platforms (existing or temporary structure)
  11. Dedicated space for Athletics Canada merchandise and event apparel pop up shop (existing or temporary structure)

Summary of Communications / Marketing guidelines

  1. All event information will be housed on a Championship page on Athletics Canada’s website 
  1. Athletics Canada will lead and create all marketing and branding assets, including event logo, promotional materials and event signage
  2. Athletics Canada will disseminate event information on social media through existing social media channels (Twitter, Instagram, Facebook and Snapchat).

Summary of financial obligations

The Host Organizing Committee (HOC) is responsible for overall management of the event budget.  Athletics Canada will provide a $10,000 Hosting Grant each year (upon approval of overall event budget and critical path).  The following outlines the main HOC financial obligations:

  1. Organization and staging of competition including local transportation, accreditation, security, promotions, facilities, competition officials, hospitality, volunteers.
  2. Travel and full board accommodation in twin rooms for approximately five officials.
  3. The HOC retains one hundred percent of the value of local sponsorship. Local sponsorship cannot conflict with any of Athletics Canada’s national partners. All local partnerships must be approved in advance by AC.
  4. The HOC must secure a minimum of $30,000 per year in funding for the event through corporate, municipal, provincial, tourism or accommodation incentives.

The information on this factsheet is subject to change.  Final details will be included in the Bid Package.  This fact sheet is intended to provide future organizers with general guidelines on the requirements on organizing the event.  A successful host city candidate is required to sign a Memorandum of Understanding which is a legally binding document.

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