Championship Series

Hershey Indoor Championships

2019 Hershey Canadian Indoor U16/U18/U20 Championships

March 16, 2019 to March 17, 2019
Montréal, Québec

 

Hershey Canadian Indoor U16/U18/U20 Championships.

New for 2019, addition of U16 category.

Deadline for reservations at the official event hotel (with shuttle service): February 13

Deadline for athlete and coach registration: March 8

Preliminary schedule of events

ENTRY RULES & ELIGIBILITY

Entry qualification process
Athletes may enter in the age categories outlined below. Canadian athletes are required to meet the citizenship eligibility criteria (Rule 86) and must be current members (2019) of their applicable provincial branch of Athletics Canada in order to compete for medals.

U16 category: Born in 2004, 2005
U18 category:
Born in 2002, 2003
U20 category: Born in 2000, 2001

Eligibility of entry performances
Athlete performances are sourced directly from Athletics Canada’s rankings system. Only performances listed in the Athletics Canada rankings system will be eligible as seed performances in the Championships.

The Meet Director and/or Technical Delegate must vet international athlete performances. These performances should appear on the IAAF rankings.

Seed performances must appear in Athletics Canada’s INDOOR rankings. The qualifying period is Jan. 1, 2018, to March 12, 2019. No performances achieved before or after this period will be used for seeding purposes.

Entry system
All entries and confirmations are the responsibility of the athlete, club or coach (including carded athletes). Entries are not completed until payment is received. The final entry deadline is March 8, 2019, at 4 p.m. ET. No athlete entries will be accepted after this date, no exceptions. All entries are non-refundable. Phone entries must be completed prior to the deadline and will be charged an additional $5 per athlete.

Entry fees

1st event

2nd event

Additional events

Relays (per team)

Coach

$60

$50

$15

$50

$20

Confirmed entries will be posted on the event webpage.

CHAMPIONSHIP SHUTTLE

DEPARTURE TIMES

Saturday March 16

Hôtel to Claude-Robillard Claude-Robillard to hôtel
06:30 11:15
07:30 13:00
08:30 15:00
09:30 17:00
10:30 19:00
12:00 20:00
14:00 21:00
16:00 22:00
17:30  

 

Sunday March 17

Hôtel to Claude-Robillard Claude-Robillard to hôtel
06:30 12:00
07:30 13:00
08:30 14:00
09:30 15:30
10:30  

 

Championship hotel
Courtyard Marriott
7000 Place Robert Joncas
Montréal, QC, H4M 2Z5

Complexe sportif Claude-Robillard
1000 avenue Émile-Journault
Montréal, QC, H2M 2E7

TECHNICAL NOTES

  1. THERE WILL BE NO TECHNICAL MEETING. All information will be available on the event webpage. Any questions concerning the conduct of the competition must be submitted to the Technical Information Centre (TIC) or by email to mitchell.torres@athletics.ca by noon (12 p.m.) ET on Friday, March 15. Final scratches are also due at this time.
  2. Scratches must be submitted by email to andrew.cameron@athletics.ca or will be taken at the TIC. The deadline for scratches is noon (12 p.m.) ET on Friday, March 15. Athletes can still scratch after this deadline; however, heats will not be re-seeded. If an athlete does not scratch the evening before the event he/she is participating in, and does not present themselves to their event they will be disqualified from the rest of the competition (unless medical documentation can be provided).
  3. The facility will be open for training on Friday, March 15, from 3:30 p.m. to 5 p.m.
  4. The Technical Director will decide after the closing of entries on starting heights/progressions for the high jump and pole vault. The Technical Director will also determine the number of sections and advancements in each track event.
  5. The host organizing committee will make implements available. Personal implements will also be allowed, but must be checked in at least two hours prior to the event at the technical area next to the TIC.
  6. Each athlete will receive two bibs, one with their name and one with a number. All athletes must wear the name bib on their chest, and the number on their back, except in high jump and pole vault where only one bib may be worn either on chest or back. Bib numbers will be distributed during the registration process; hip numbers will be provided at the Call Room.
  7. Packages can be picked up at the TIC located in the stadium on Saturday and Sunday.
    -Athletes and coaches pick-up registration packages at the TIC (Saturday and Sunday)
    -Technical questions may be dropped off at the TIC
    -Questions that arise during the Championships may be answered at the TIC
    -All protests must be filed at the TIC
    -Results and start lists will be available at the TIC
  8. TIC hours of operation (at the stadium)
    -Saturday: 7:30 a.m. to 9 p.m.
    -Sunday: 8 a.m. to 4 p.m.
  9. Results will be posted at the stadium on the wall adjacent to the TIC. Results and start lists will also be available here.
  10. The Canadian Centre for Ethics in Sport (CCES) will administer doping control procedures. For more information on these policies click here. Athletes identified for doping control will be met by doping control personnel in the Mixed Zone at the conclusion of their event and escorted to the doping control office.

COMPETITION PROCEDURES

Warm-up area
The warm-up area is in the double-gym located across the hall from the track. Hurdles will be provided. Spikes may not be worn in the warm-up area. Athletes will not be permitted to use the competition track or field event sites except during authorized and published practice sessions and only the oval outside the straight stretches may be used.

Call Room
All athletes must present themselves at the Call Room according to the scheduled check-in times. Two call rooms will be in operation; the first Call Room is in the warm-up area where athletes are to present themselves prior to the closing time. The second Call Room is located at the track after athletes have been escorted from Call Room 1. From Call Room 2 they will be escorted to the event site for competition. Team officials are not allowed to enter the Call Room. After closing time, all athletes must be in the Call Room zone ready for entry to the stadium. There will also be hurdles available on the straight stretch. Hurdlers will be provided with an extra 10 minutes on the track after checking into the Call Room.

Athletes’ Call Room reporting times will be according to the following schedule. All times are prior to the actual start time of the event (and not the heat number):

Event

Call Room opens (minutes)

Call Room closes (minutes)

Entry to stadium to Call Room 2

Track events

30

20

10

60m hurdles

35

25

20

High jump

60

50

40

Pole vault

80

70

60

Other field events

50

40

30

Relays

35

25

10

Once in the Call Room athletes will be identified by their bib number. Call Room officials will check the following in accordance with Athletics Canada rules:

  • Bib numbers
  • Shoes and spikes
  • Uniform
    • Note: In accordance with national team policies, athletes are not permitted to wear their Team Canada uniforms during the Championships. Club, branch or sponsor uniforms can be worn.
  • Bags (identification of and content of)
  • Personal belongings, including video and audio players, cameras, phones, radio transmitters and electronic devices in general (except watches) are not permitted

Award ceremonies
Awards will be presented on the upper concourse at the times noted in the final schedule.

Protests and appeals
Protests concerning the result or conduct of an event must be made at the TIC within 30 minutes of the official posting of the results of the event.

MEDICAL SERVICES

A medical team will provide the necessary healthcare for the participants. The following health care and sports medicine services will be provided:

  • Medical personnel at track side during the Championships
  • Medical area where medical personnel are available throughout the Championships

There are a limited number of spots available for athletes who wish to bring their own medical staff. If you wish to apply for one of these spots, please contact Abou Ngame, Host Organizing Committee Chair (angame@athletisme.qc.ca, 514-252-3041, ext. 3808).

Medical and massage accreditation will not be available onsite.

Arrival in Montreal

Airport
The Pierre Elliott Trudeau International Airport (YUL) is located 20 kilometres from downtown (approximately 30 minutes) and about 25 minutes from Complexe sportif Claude-Robillard. YUL is served by Air Canada, Porter, United Airlines and more.

Train
The main Montreal Train Station is located in downtown Montreal. The train also makes a stop in Dorval at Pierre Elliott Trudeau International Airport. A free shuttle service takes passengers from the train stop in Dorval to the airport. The official Championships hotel provides a complimentary 24-hour shuttle service from the airport to the hotel.

Transportation of sport equipment
Clubs/athletes are responsible for the transportation of their equipment. Below you will find some basic information for the transportation of equipment, such as pole vault poles.

  1. Travel with your equipment on your air carrier and transport to Complexe sportif Claude-Robillard. You will be able to store equipment at Claude-Robillard.
  2. Ship directly to Montreal using the following address:
    Hershey Canadian Indoor U16/U18/U20 Championships
    C/O Abou Ngame
    Complexe Sportif Claude-Robillard
    1000 avenue Émile Journault
    Montréal, QC, H2M 2E7

If you require a solution for shipment of equipment, please contact Jörg Hess, Managing Director at GSL Global Sports Logistics, BMCI, by phone at 519-261-1146.

Shuttle Service

A complimentary shuttle service exists between Pierre Elliott Trudeau International airport and the official Championships hotel, the Courtyard by Marriott Montreal Airport.

Guests must contact the hotel upon arrival. The shuttle service operates daily from 4:30 a.m. to 1:30 a.m. Please call 1-514-339-5333 for more information or to make arrangements.

Athletics Canada will also provide event participants with a complimentary shuttle from the Championships hotel to the competition venue. The final shuttle schedule will be posted once registration closes and the event schedule is finalized.

2018 Results

Click here to view the final results from the 2018 Hershey Canadian Indoor U18/U20 Championships.

Venue

Complexe sportif Claude-Robillard
1000 avenue Émile Journault
Montréal, QC, H2M 2E7

  • 200m indoor (banked) – six-lane straight available for warm-up after event check-in
  • Lanes – eight-lane straight, four lanes banked on both corners
  • Surface – Mondo
  • One long jump/triple jump runway
    • 13-metre board available for long jump; 9-metre and 10-metre triple jump line painted only
  • One high jump apron
  • One pole vault runway
  • One circle and cage for shot put and weight throw
  • Spike length – 7mm, no needle pin or Christmas tree

Volunteering

Want to be a part of the amazing team that makes hosting this event possible? Send an email to benevoles@athletisme.qc.ca to sign up.

Accommodations

Click here to find hotels offering special rates for the event. Please note the deadline for reservations under this rate at the championships hotel is February 13th. Special rates may be available at other hotels until March 1st. 

 

The official Championship Hotel is the Courtyard by Marriott Montreal Airport. There will be shuttle service between here and the Track.

Contact

Host Organizing Committee (Chair)
Abou Ngame
(514) 252-3041, ext. 3808
(514) 585-7320
angame@athletisme.qc.ca

Athletics Canada (Technical Operations)
Mitchell Torres (Coordinator, Events and Marketing)
(613) 260-5580, ext. 3309
mitchell.torres@athletics.ca

Athletics Canada (Entries)
Andrew Cameron (Coordinator, IT, Statistics and Membership)
(613) 260-5580, ext. 3320
acameron@athletics.ca

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